How to add PDFs and other files to the site

As you will generally need to be linking these files to text within the website, files should be added within the editor using the icon that looks like a chain on the bottom row of editor icons.

Insert/Edit Link - allows you to add a link to the selected text. Links may be to other articles on the site, to external websites, to pdfs or other documents, or to images. Clicking on this icon opens the main Link popup window, shown below:

For the purposes of this website you can ignore the tabs labelled Advanced and Popups, but this window alone offers you a wide range of options. Starting with the first line of the Link tab, you can specify the type of link you wish to add to the selected text. You can enter a URL in the appropriate field (e.g.  http://www.bbc.co.uk) and this will link to an external website (in this case the BBC homepage). Alternatively, the two buttons to the right of the URL field allow you to link to either a File or an Email address. Starting with the Browse button, this allows you to link the selected text to a file or image. If you click on this Browse icon, the following pop up window will be opened:

This File Browser popup window shows you a list of folders on the site that may contain images or documents. It also allows you to create new folders in which to store documents or images, and to upload new documents or images into the folder structure you have created. To view the files within a specific folder, simply select the relevant folder in the pane on the very left of the browser. The contents of the selected folder will be displayed in the central pane, and the details of any file you highlight will be shown in the right hand pane. You can insert a file to your link by selecting it and clicking on the button labelled '√ Insert'. You can cancel browsing for files by clicking on the button labelled 'X Cancel' to close this popup window.

The '⟲ Refresh' button is used when you have added new Folders to the file structure and have uploaded new files. To add a new folder, navigate to the folder you wish to add a new folder to and click on the 'Add New Folder' icon situated towards the top right of the popup window. Clicking on this icon will open a further popup window in which you will be asked to enter a name for the new folder, in this case it is 'chapters':

Clicking the button labelled '√ OK' will close this popup and create a new folder with the specified name, which will now be shown in the File Browser:

To upload a new file to your file structure, navigate to the relevant folder (for example, 'chapters') that you want to upload the new file to, and then click on the icon labelled 'Upload' situated towards the top right of the File Browser window. This will open a new popup window, shown below:

You can now either drag and drop files you wish to upload to the server into the central pane of this window, or use the button labelled 'Browse' to browse your local computer and any attached drives for files you wish to add to the folder. Once you have selected the files you wish to add to the site, click on the button labelled 'Upload' and the upload will begin. The files will be added to the selected folder, and you will be able to select them as linked files. The pictures below show a pdf file (chapter_one.pdf) that has been selected for upload, and once uploaded is then available to add to the link within the File Browser:

This is how you will regularly upload new pdfs, word documents and so on to share with your co-authors. However, you may wish to add a link to an existing article on the website, a menu item, or a text anchor that you have defined within the article. In order to do this, let us return to the main Link popup window, shown below:

To insert a link to an existing contact email address, article within the existing site's content, a menu item, or a weblink that has already been added to the site, use the browser situated in the central pane of this window, labelled 'Links' in blue. Below this you will see three fields under the heading 'Attributes' (in blue), from here you can add links to Article Anchors you have defined using the Add Anchor icon (details above), specify the Target type - in general internal links should leave this alone, whilst links to external files or websites should be set to 'Open in new window', the default setting being 'Not Set' which will open the link in the existing window of a visitor's web browser. Finally, you can set a Title for your link, although I generally just leave this field empty.